Emailing XML output

Many councils use Google (cloud) environments where the easiest way to get a file into their environment is via email.

To that end we have enhanced our email functionality such that:

a) IF a form has XML mapped for it using eMapper

b) It can be attached to the email that gets sent to the council upon submission

Using tools in Google and things like Microsoft Flow where the inbox is Outlook, it is possible to interrogate the attachment and push them into Google Sheets/Microsoft Excel respectively.

This could be useful if you want all of the application data in a form to become a row in a spreadsheet for example.

Functionality

This functionality exists with eDesigner if eMapper is licensed.

To leverage it first you need to:

a) Add a mapping file and give it a name that is simple to remember - this is your MappingName

b) Map the form fields to the XML file you want to create:

c) Add the following settings to your Form Settings in Form Management using the 'Create' button:

ToAddress - this allows you to set the email address you want the email for this form to go to

EmailAdditionalAttachments - for this setting you need to enter the name of the file mapping you created earlier. I.e. the MappingName

Doing this ensures that the email sent to you includes the created XML file for each submission.